Naval Civilian Managers Association

Constitution and Bylaws

The name of the organization is the Naval Air Engineering Station Chapter, Naval Civilian Managers Association.

The emblem of the Association shall be a gold spread eagle on a blue shield with the gold anchor flukes and letters NCMA on curve at the bottom of the shield.

The Following are the overall objectives of the Association:

a. To obtain and maintain civilian representation and participation on all management committees generating policies and decisions at all levels, excepting military requirements.

b. To promote discussions of and familiarize members with objectives, policies, and procedures relating to the station and its relationships with the Department of the Navy and to improve professional and scientific administration and working conditions.

c. To discuss ways and means of expediting the mission and work of the station, to correlate and coordinate the various functions in an effort to attain maximum overall efficiency, and to advise and assist the Commanding Officer of NAES in this general area.

d. To promote the general welfare of the entire membership, to improve team work and to train members in necessary leadership.

e. To establish and maintain a consultative relationship with the Commanding Officer of the Naval Air Engineering Station. The objectives of the consultative relationship shall be to:

1. Provide an effective communication vehicle for reviewing policy relating to the mission and functions of the station.

(2) Provide a ready source of talented, motivated managers willing to undertake special assignments of short duration or collateral duties which will enhance the technical capability, community relations and growth objectives of the Station and its human resources.

(3) Provide the NCMA with official representation on panels, boards and other collective management groups which have jurisdiction over the operation of the station and the collective well being of its civilian personnel.

(4) Provide the NCMA with official status as a recognized arm of the center’s management structure thereby facilitating objectives (1) and (2) as well as the internal operation of NCMA.

f. To provide a forum and avenue for sharing information and communicating information among members.

g. To protect the legitimate interests of civilian managers/members.

 

There shall be one type of active membership. There shall be no discrimination in the consideration of individuals for membership on account of their race, color, sex, religion, national origin, lawful political affiliation, disability, age, marital status, sexual orientation or other non-merit factors.

Honorary membership in the organization may be extended to retiring employees and to Naval officers in accordance with provisions on this matter contained in the National Constitution. Honorary members shall not pay dues. Only those honorary members who were formerly active regular members at the time of their retirement may vote or hold office.

Qualification for membership shall be in accordance with National Association Constitution and with such additional qualifications as are included in these By-Laws. Deviation from qualifications contained in these By-Laws shall require approval by two-thirds of all members of this chapter.

a. Qualifications for membership are as follows:

Membership shall be limited to civilian managers in the Naval Air Engineering Station and those resident tenant activities not affiliated with any other Chapter of the Naval Civilian Managers Association. Management is distinguished by participation in overall policy making or shaping. The following levels of management are eligible for membership:

(1) Department and Division Heads; grade level GS-12 or higher.

(2) GS-13's and above.

Members of the chapter shall, in addition to qualifying under Section 4 above, possess all of the following additional qualifications:

a. Have been employed at the Naval Air Engineering Station or at one of the tenant activities in the current or superior position and rating for a period of one year, or in any position and rating for a period of three years. The waiting period specified in this section may be waived by two-thirds vote of those present at a regular stated meeting.

b. Shall have demonstrated adherence to accepted personal and professional ethical codes and a disposition to cooperate with associates.

In order to implement the above, the chapter President shall appoint one member from the most senior rating and one member from the most junior rating in the organization and these two shall select a third member regardless of grade who shall act as chairman of an "Eligibility Board". The duties of this board shall be to review the organization of the Naval Air Engineering Station including the tenant activities and to establish and list the qualified positions. Upon the request of the President at any time, but at least once a year, this board shall review the list of eligible positions in the light of organizational changes. The original list and all modifications thereof shall be presented for consideration and approval at a regular meeting of the chapter.

The membership committee shall consider those eligible for membership according to the preceding actions of this article and shall carefully weigh their qualifications. Ineligibility due to provisions of Section 5 shall be noted in the membership committee report, as well as previous declination by eligibles to accept invitations of membership. This report, including committee recommendations shall be presented for discussion at the next meeting of the chapter. Candidates approved by two-thirds of those present shall be declared elected. The President shall personally invite each electee to become a member. The president shall report to the next meeting the names of any who decline to join at that time.

Removal of a member or of an officer shall be in accordance with Article IV of the National By-Laws, or of any superseding provision of these By-Laws.

The Officers of this Association shall consist of:

PRESIDENT

1ST VICE PRESIDENT

2ND VICE PRESIDENT

SECRETARY

TREASURER

The President shall be the Chief Executive Officer of the Association, and shall serve as Chairman of the Executive Committee.

The 1st Vice President shall preside at all meetings in the absence of the President, and shall automatically succeed to his office should the office of President become vacant for any reason during the year of his tenure.

Section 4

The 2nd Vice President shall be the primary point of contact between the Association and the surrounding communities. His efforts shall be directed toward promoting good will for the Association and the Naval Air Engineering Station.

The Secretary shall maintain all records of the Association, shall keep accurate minutes of the meetings and shall report same as required.

The Treasurer shall maintain all financial records of the chapter, shall have custody of chapter funds and shall be responsible for the collection of dues, and the reporting of such matters at regular meetings.

Nominations for all offices shall be made at the regular meeting held in November of each odd numbered year. Elections shall be held by secret ballot open to all members between the November and December meeting, and the results of the election shall be reported and authenticated at the December meeting. The newly elected officers shall assume their duties in January following the election.

Officers shall serve for a period of two years and may succeed themselves indefinitely. A vacancy in the office of President shall be filled by the 1^st Vice President until the next election. A vacancy in any other office shall be filled by a special election at the regular meeting following the occurrence of such vacancy.

The standing committees of the chapter shall be as follows:

EXECUTIVE COMMITTEE

MEMBERSHIP COMMITTEE

CONSTITUTION & BY-LAWS COMMITTEE

AUDIT COMMITTEE

The President of the chapter shall select the membership and serve as Chairman of the Executive Committee. The President shall appoint five additional members at his discretion. The Executive Committee shall meet at the call of the president and prior to the regular chapter meeting for the purpose of considering major items which are to be brought before the chapter. The Executive Committee shall, therefore, review such items for presentation at the chapter meeting with the recommendations of the Committee for action. This shall not, however, be construed as limiting the items for discussion at a chapter meeting to those which are presented by the Executive Committee.

The Membership Committee shall review all nominations for membership and shall report its recommendations for action on the candidate/s at the next regular meeting.

The Constitution and By-Laws Committee shall be charged with preparing amendments to the Constitution or By-Laws in accordance with action relative to such amendments proposed by the Executive Committee or by a meeting of the chapter.

The Audit Committee during the month of January, shall audit the financial records of the Chapter for the preceding year and shall report its findings at the February meeting.

Special committees may be appointed at any time at the discretion of the chapter President. The Eligibility Board shall also be appointed as previously provided.

The chapter shall meet monthly, upon the call of the President. However, at the discretion of the officers of the chapter, a monthly meeting may be omitted if there appears to be no necessity for such meeting. In no circumstances, however, shall more than three consecutive months be missed.

During election years, a meeting of the chapter must be held in November for the nomination of officers, a meeting must be held in December to receive the results of the election and a meeting must be held in January for the new officers to assume their duties.

For a meeting to be held, there must be a quorum consisting of the President or in his/her absence one of the Vice Presidents, one additional officer, and at least one-fourth of the other members of the chapter.

The local dues of this Association shall be fixed from time to time, payable in advance. The National dues per member shall be fixed by recorded action of the National Association and shall be payable semi-annually in advance, in accordance with requirements of the National Association.

Semi-annual dues are payable by January 1 and July 1. Upon failure to pay dues within two months from these dates, the delinquent members will be so notified by the Treasurer. Failure to pay dues within 30 days from such notification shall result in suspension, unless the member is incapacitated by illness or absent on official duty for the period of delinquency.

Special assessments may be levied as required, subject approval by two-thirds vote of all members.

Dues may be automatically deducted from members’ paychecks on a regular basis.

Proposed amendments to this Constitution shall be referred to the Constitution and By-Laws Committee who shall draft the proposed amendments, with appropriate recommendations for presentation at a regular chapter meeting. A final draft shall be furnished to all members of the chapter at least ten days in advance of the next regular meeting, at which a vote shall be taken. A two-thirds vote of the members present is necessary to ratify any amendment.

The proceedings of the chapter shall be governed by Roberts Rules of Order insofar as they are consistent with the Constitution and By-Laws, and the following shall be the order of business:

1. Call to order by the presiding officer

2. Reading of minutes of previous meeting.

3. Report of the Treasurer

4. Communications

5. Presentation of any new members

6. Report of the Executive Committee

7. Report of special committees

8. Unfinished business

9. New business

10. Election or report of results of such election of officers as appropriate.

11. Announcement of date of next meeting.

12. Adjournment.

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